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Manager, Academic Affairs

companyPacific Oaks Children’s School
locationPasadena, CA, USA
PublishedPublished: 12/8/2023
Full Time

Job Description:

POSITION SUMMARY

The Manager of Academic Affairs is responsible for creating course schedules, maintaining course materials, overseeing registration, and providing support to the Vice President of Academic Affairs (VPAA) of the Academic Affairs.   The Manager, Academic Affairs will be responsible for coordinating projects with other departments and communicating with internal and external constituents (students, faculty, staff, and clients).  The Manager, Academic Affairs collaborates with other departments to establish policies, procedures, and systems to develop and maintain the department for Pacific Oaks.  This position will also work closely with the VPAA in managing all accrediting and licensing regulations and requirements.

This position is located in Pasadena and reports directly to the Vice President of Academic Affairs.

ESSENTIAL JOB FUNCTIONS:

  • Assist the Vice President of Academic Affairs with maintaining the functioning of the department such as: maintaining files, preparing agendas, taking and/or transcribing meeting notes, supervision of student workers, and other administrative duties.
  • Manage registration materials, procedures, policies, and communications in coordination with the office of the Registrar.
  • Serve as primary point of contact in the department for students; this may include attending workshops, classes, and events outside of regular business hours.
  • Partner with the TCS various departments to ensure collection and dissemination of course evaluations and other assessment instruments and reports.
  • Work with the Vice President of Academic Affairs and Human Resources in the hiring, on-boarding, and contract processes of new and returning faculty.

JOB FUNCTIONS:

  • Develop and track course scheduling, instructor assignments, participant records, and supply ordering.
  • Assist instructors with gathering course/workshop materials including books, articles, tests, and assessments.
  • Partner with the Librarian to ensure that readings on eReserves are accurate and current.
  • Partner with the Canvas Instructional Designers to ensure that online instructional course information is accurate and current.
  • Partner with the Marketing and Public Relations department to ensure website and other communications are accurate and current.
  • Current with student-facing departments as needed to ensure the services and resources provided to students are appropriately delivered and managed.
  • Work with the Vice President of Academic Affairs to track the Schools’ budgets.
  • Support and advance the missions, vision, and values of Pacific Oaks College.
  • Adhere to all confidentiality requirements
  • Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

  • Excellent interpersonal skills
  • Strong time management and prioritization skills
  • Highly organized and attentive to detail
  • Ability to manage projects independently
  • Strong administrative skills
  • Team oriented

REQUIRED EDUCATION:

  • A bachelor’s degree is required.

PREFERRED EDUCATION:

  • Master’s degree or graduate coursework preferred

REQUIRED EXPERIENCE:

  • Senior level experience in higher education administration with a strong record of academic leadership, including experience with all aspects of program review and online education

PREFERRED EXPERIENCE:

  • 2 - 3 years of administrative and/or higher education experience
  • Strong financial and budgeting background
  • High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word) and Adobe Professional
  • CampusVue and Canvas LMS experience a plus

Compensation & Benefits

This opportunity is budgeted at $64,480.00-70,860.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.pacificoaks.edu/about/careers-pacific-oaks/

Pacific Oaks is an Equal Opportunity Employer.

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.