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Initial Posting Date: 12/03/2024Application Deadline:12/10/2024Agency:Oregon Health AuthoritySalary Range:$3,948 - $5,483Position Type:EmployeePosition Title:Contract and Program Support Specialist &amp; Operations (Administrative Specialist 2)Job Description:Behavioral Health Division is seeking administrative support specialists with experience coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis for two vacant positions.Measure 110 Operations &amp; Program Support Specialist is in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Health Systems Division.In this positionContract and Program Support Specialist is in service to the Behavioral Health(BH) Workforce Incentives team within the two main workstreams of (1) incentive programs and (2) the House Bill 2235.In these positions you will: help monitor, analyz, develop, document, research and implement process, procedures, protocols, and workflow improvement opportunities/ideas; in cluding establishing and maintaining technical manuals, directives, and procedures; perform audits; prepare presentations, graphs, reports, and other materials; assist with contract management; assist with project management; update spreadsheets and tracking tools; interpret and evaluate laws, rules, policies, procedures to assure operational alignment and compliance.OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.<ul><li>We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: <a href="https://www.oregon.gov/oha/pebb/pages/alex.aspx" target="_blank">https://www.oregon.gov/oha/pebb/pages/alex.aspx</a> &nbsp;</li><li>Paid Leave Days:<ul><li>11 paid holidays each year</li><li>3 additional paid "Personal Business Days" each year</li><li>8 hours of paid sick leave accumulated every month</li><li>Progressive vacation leave accrual with increases every 5 years</li></ul></li><li>Pension and retirement programs</li><li>Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Click here to learn more about State of Oregon benefits.</li></ul>OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.WHAT WE ARE LOOKING FOR:Minimum QualificationsThree years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;ORAn associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;ORAn equivalent combination of education and experience.Desired Attributes<ul><li>Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.</li><li>Have a valid driver's license and a good driving record or provide an acceptable alternative method of transportation.</li><li>Can demonstrate advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset.</li><li>Organizational and time management skills commensurate with the detailed and complex development process. Use mathematics to solve business problems.</li><li>Ability to give full attention to what other people are saying, take time to understand the points being made, and ask appropriate questions to identify issues and resolutions.</li><li>Demonstrated ability to communicate effectively in writing as appropriate for the needs of the audience.</li><li>Experience analyzing information and evaluating results to choose the best solution and solve problems.</li><li>Observe, receive, and otherwise obtain information from all relevant sources.</li><li>Identify the underlying principles, reasons, or information facts by breaking down information or data into separate parts.</li><li>Identify information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.</li><li>Experience effectively teaching others how to do perform actions and procedures, and translating or explaining what information means and how it can be used.</li><li>Experience understand the implications of new information for current and future problem-solving and decision making.</li><li>Develop constructive and cooperative working relationships with others and maintain them over time, while encouraging and building mutual trust, respect, and cooperation among team members.</li><li>Experience establishing long-range objectives and specifying the strategies and actions to achieve them.</li><li>Experience using computers and computer systems to set up functions, enter or compile data, or process information.</li></ul><h4>How to apply:</h4><ul><li><h4>Complete the online application</h4></li><li><h4>A cover letter is not required for your application to be considered; however, cover letters are reviewed as part of candidate prioritization and selection for interviews. A cover letter provides you the opportunity to clearly state your interest in the position, and what aspects of your professional and lived experience you believe are relevant to the role. </h4></li><li><h4>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment.&nbsp; For further information, please visit the Pay Equity Projecthomepage.</h4></li></ul>Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: <a href="mailto:stephanie.d.mitchell@oha.oregon.gov" target="_blank">stephanie.d.mitchell@oha.oregon.gov</a>.TTY users &nbsp;may dial 711 or 1-800-735-2900.For Workday technical support dial 1-855-524-5627.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li><li>Candidates gathered from this job announcement may be used to fill future vacancies.</li><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li><li>Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.&nbsp; OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.</li><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li><li>Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.</li><li>Applicant Help and Support webpage </li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Oregon Health Authority

Contract and Program Support Specialist & Operations (Administrative Specialist 2)

"At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of diversity and creating safe, inclusive spaces where everyone feels welcome—both here and Outside. We value individual differences and are dedicated to maintaining an inclusive work environment where everyone can bring the best of their experience and talents and truly thrive."Are you ready to embark on an exciting summer internship journey with one of Maine’s most iconic outdoor brands? At L.L.Bean, we’re not just about selling gear; we’re about inspiring and enabling people to enjoy the great outdoors. Whether you’re hiking up a mountain of data, paddling through event planning, or navigating the trails of hiring top talent, you’ll find your place here as a summer intern.&nbsp; Lace up your boots, grab your backpack, and get ready for an unforgettable adventure like no other with L.L.Bean’s Summer Internship Program.Retail Store Operations Internship – Home Office Role, Freeport Maine HQ Store Operations Interns primary responsibility is to support the administration of operational programs in all stores. They will support the maintenance and development of tools and resources that stores use for daily operations. In partnership with the Store Operations team, they will support the collection, drafting, field testing and scheduling of SOP releases to stores. All while providing operations project support and administrative backup for store communications and systems.Responsibilities:<ul><li>Support of current operations program to include daily operations, budgeting/forecasting, data visualization, flow of goods, payroll funding and operational postings as needed.</li></ul><ul><li>Will help manage store operations support line and generic email address. Responsible for the proper delegation of store needs, escalation, and store follow-up to resolution</li></ul><ul><li>Support of process improvement and daily support of store issues.</li></ul><ul><li>Provide Retail Home Office administrative support such as calendar management, file management, meeting preparations, and communications</li></ul><ul><li>Operational content collection and delivery to support ongoing education initiative's, morning meetings, communication tools, leadership conferences and seasonal manuals.</li></ul><ul><li>Internship focused on supporting the Freeport Exp. Project that is managing the multi-year renovation project at the Flagship store&nbsp;</li></ul><ul><li>Balance of tactical and hands on execution of in-store tasks related to the project to office based concepting, schedule management and store facing communication</li></ul><ul><li>Balance of Store Operations support and project management support interacting with third party contractors, design consultants - with the ability to read and reference basic details from blueprints a plus</li></ul><ul><li>Hybrid work opportunity with required project walkthroughs and onsite meetings throughout the week</li></ul><ul><li>Demonstrate leadership that promotes L.L.Bean’s core values, brand, culture and mission </li></ul><ul><li>Execute inspiring brand presentations through visual and marketing efforts </li></ul><ul><li>Foster a supportive work environment and lead a service and selling culture </li></ul><ul><li>Demonstrate problem solving and critical thinking skills in a fast-paced and dynamic retail environment through action planning and execution to meet service and sales goals </li></ul><ul><li>Deliver legendary world-class customer service </li></ul><ul><li>Follow store Standard Operating Procedures to create a seamless shopping experience </li></ul><ul><li>Lead and execute compliance with Loss Prevention policies and procedures </li></ul><ul><li>Assume additional responsibilities as assigned. </li></ul>Qualifications: <ul><li>Must be currently enrolled in a 4-year college or university degree programwith a minimum cumulative GPA of 3.0</li></ul><ul><li>Must have reliable transportation for the duration of the internship, as this is not a remote role and requires one to be in our Freeport Maine HQ 5 days/week</li></ul><ul><li>Must be able to find personal housing accommodations within a commutable distance to Freeport, ME (housing leads and referrals will be provided) </li></ul><ul><li>Previous experience in retail stores and understanding of how a store operates&nbsp;</li></ul><ul><li>Work a variable schedule that may include nights or weekends</li></ul><ul><li>Prior retail or service experience required</li></ul><ul><li>Passion for the outdoors and L.L.Bean’s core activities </li></ul><ul><li>Have proven leadership skills, with the ability to develop and motivate others </li></ul><ul><li>Capability to build strong partnerships and to work collaboratively to achieve goals </li></ul><ul><li>Demonstrated problem solving and critical thinking skills </li></ul><ul><li>Ability to maintaina high level of enthusiasm, motivation and a positive attitude </li></ul><ul><li>Established time management and organization skills </li></ul><ul><li>Demonstrated interpersonal, written and verbal communication skills </li></ul><ul><li>Ideally has long-term interest in the outdoor apparel and gear industry </li></ul><ul><li>Some previous customer service experience required (retail, restaurant, hospitality, etc.) </li></ul><ul><li>Strong business acumen with the ability to achieve sales and service goals </li></ul><ul><li>Ability to work a flexible schedule to support Retail stores as needed</li></ul>Health and Safety Requirement: Ensures compliance with the L.L.Bean Comprehensive Health and Safety program by knowing and following all safety guidelines, policies, procedures and expectations. Take immediate and appropriate action to rectify any unsafe conditions."If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan.If your experience looks a little different from what we've identified and you think you'd be great at this role, we'd love to learn more about you! &nbsp; At L.L.Bean, we believe the outdoors brings out the best in all of us.&nbsp; We strive to reflect this every day in our commitments to employees and partners and in our efforts to promote diversity, equity, inclusion, and sustainability."

L.L. Bean

Retail Store Operations Internship

"At L.L.Bean, we believe the outdoors brings out the best in all of us. We are committed to fostering a culture of diversity and creating safe, inclusive spaces where everyone feels welcome—both here and Outside. We value individual differences and are dedicated to maintaining an inclusive work environment where everyone can bring the best of their experience and talents and truly thrive."Our L.L.Bean Hunt/Fish Retail Store, located in Freeport ME, is currently searching for a Year-Round/Full-Time Store Team Leader of OperationsPosition Purpose: Drives business results, directs team talent, supports store leadership team and ensures delivery of the legendary L.L.Bean customer experience within an outdoor lifestyle concept retail store. Promotes the company's core values of Outdoor Heritage, Integrity, Service, Respect, Perseverance and Safe and Healthy Living to ensure the integrity of the brand, culture and mission of L.L.Bean is upheld at all times.&nbsp;&nbsp; Responsibilities:Operations:<ul><li>This is a support role under the Productivity area of responsibility for stores.</li><li>Maintains a clean, organized, and efficient stock room while adhering to operating standards and safety requirements.</li><li>Manages inbound freight processing per SOP and productivity guidelines completing all shipments within 24 hours of delivery.</li><li>Works in collaboration with other leaders to replenish sales floor stock and push replenishment truck product to the floor. &nbsp;</li><li>Adheres to all loss prevention policies and procedures inspecting the back of house and sales floor space for compliance.</li><li>Models safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels ensuring safety remains a top priority – may act as Safety contact or liaison</li><li>Assist with curating store product assortment.</li><li>Responsible for reconciling monthly credit card statements.</li><li>Communicating regularly with internal/external vendors to procure products and supplies for the store and customers.</li></ul>Customer Experience:<ul><li>Models and fosters an environment where service is the top priority. Enthusiastically seeks opportunities to convert every customer that enters the store continually striving to drive sales and brand loyalty through great service. Rallies the rep team towards the same objectives.</li><li>Acts as a Leader on Duty as scheduled to drive conversion and sales.</li><li>Leverages business reports including Qualtrics, variance reporting, and merch group sales to analyze trends, understand wins and identify opportunities. Builds compelling actions to enhance customer loyalty and improve service metrics through introspective business analysis and strong acumen skills.</li><li>Executes and implements all recognition programs including living the legend efforts, in store contests, etc.</li><li>Reviews all forward-looking business events (holidays, promotional weekends, market trends).</li><li>Develops meaningful activations and selling efforts to drive even greater sales results.</li><li>Ensures that the sales floor is full, and all sizes are represented by performing regular size audits.</li><li>Ensures the highest level of fitting room service is occurring driving conversion and UPT.</li></ul>Training:<ul><li>Supports and trains associates, communicating standards and processes, company policies and procedures</li><li>Has a passion for learning and sharing product knowledge as a tool to build the sale and increase customer loyalty.</li><li>Delivers GUIDE training for new hires as well as ongoing GUIDE training efforts for year-round team members in conjunction with the exempt leader team. Ensures all guides are performing at a high level and 30-day/ongoing assessments are completed.</li><li>Supports, directs, and develops store champions (buddies) and experts.</li><li>Facilitates all new hire product training modules for store or area of responsibility and develops a strategy and execution plan for delivering all seasonal product training materials.</li><li>Maintains and manages all employee facing communication including break room messaging, and communication boards. Ensures start up meeting are occurring, and that content is compelling and inspiring.</li><li>Models L.L.Bean’s values of diversity, equity, and inclusion in hiring practices. </li><li>Fosters an inclusive work environment by seeking team members’ perspectives, actively listening to others' opinions and experiences, and modeling and encouraging respectful communication among the team.&nbsp;</li><li>Works collaboratively and respectfully with team members and customers from different backgrounds and cultures.&nbsp; </li></ul>Total Store Accountability:<ul><li>Aids in the achievement of all financial measures as well as area specific metrics.</li><li>Key holder as required serving as a potential opener/closer for the store.</li><li>Prepares &amp; communicates daily task responsibilities to staff. Leverages knowledge and strengths to foster growth and development of the team</li><li>Recommends adjustment to staffing levels/schedules to meet work requirements.</li><li>Address and respond to employee issues/conflicts related to day to day operations within defined parameters in accordance with company policies and procedures under direction of supervisor.</li><li>Provides in the moment input, feedback, and coaching. If performance concerns exist, hands off to store management for performance management process</li><li>Contributes to Peak planning preparation and readiness.&nbsp;</li><li>Leverages knowledge and strengths to foster growth and development of the team.</li><li>Expense management ownership ensuring proper use of resources and adherence to budgetary guidelines with a focus on payroll management.</li><li>Is an active participant in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner.</li><li>As assigned:<ul><li>Maintains the cash office per policy ensuring proper signatures, accurate reconciliation, and general organization is achieved.&nbsp;</li><li>Ensure the service hub is fully stocked, free of clutter, and operating effectively.&nbsp;</li><li>Accountable for cashier execution and efficiency with a focus on service delivery.</li></ul></li></ul> Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels. Education Level: 2-Year Associates Degree Years of Experience: 2+ Skills and Qualifications:<ul><li>Associate degree or equivalent with at least 2 plus years of retail experience in relevant retailer</li><li>Excellent organizational and time management skills</li><li>Systems knowledge (POS, Word, Excel) and comfort with social media platforms</li><li>Capability to build strong partnerships and to work collaboratively to achieve goals</li><li>Ability to inspire and motivate others</li><li>Ability to maintain a high level of enthusiasm and a positive attitude</li><li>Has experience recruiting, implementing, and practicing diversity, equity and inclusion in their store environment.</li><li>Demonstrated capacity for collaborative work in a retail environment, is adept at serving customers from diverse backgrounds.&nbsp;</li><li>Demonstrated interpersonal, written and verbal communication skills</li><li>Ability to work a flexible schedule including nights, weekends and holidays</li><li>Mobility and desire to relocate a plus</li></ul>"If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan.If your experience looks a little different from what we've identified and you think you'd be great at this role, we'd love to learn more about you! &nbsp; At L.L.Bean, we believe the outdoors brings out the best in all of us.&nbsp; We strive to reflect this every day in our commitments to employees and partners and in our efforts to promote diversity, equity, inclusion, and sustainability."

Hunt/Fish Store Team Leader - Retail Operations

We invite you to be part of our team of trailblazers dedicated to helping people discover and enjoy the outside. Come join us. Because on the inside we’re all outsiders. And if it’s outside, we’re all in.L.L.Bean is searching for a Retail Assistant Store Manager of Operations &amp; Productivity for our Flagship Store located in Freeport, Maine.Position Purpose: Drives business results, develops talent and ensures delivery of the legendary L.L.Bean customer experience for assigned department(s) within an outdoor lifestyle concept retail store. Promotes the company's core values of Outdoor Heritage, Integrity, Service, Respect, Perseverance and Safe and Healthy Living to ensure the integrity of the brand, culture and mission of L.L.Bean is upheld at all times.Store Sales Volume: $50-$80M annually Operational and General Role Responsibilities: <ul><li>Manages the processing of the shipment, replenishment teams and price change teams</li><li>Manages the Omni Channel, Service Hub &amp; Back of House organization and processes</li><li>Oversees the accuracy and delivery of the Store Transfer process</li><li>Creates and manages the supply orders and is the Facilities &amp; Maintenance Lead</li><li>Manages the Loss Prevention process in partnership with the Store Manager</li><li>Delivers Ops Communications both in-store and via Zipline</li><li>Delivers legendary world-class customer service and ensures staff does the same</li><li>Working with the Store Manager and Associate Store manager, contributes to the recruitment and hiring of employees for areas of coverage</li><li>Addresses employee issues/conflicts and provide input, feedback and coaching</li><li>Trains and develops employees, recognizing achievements</li><li>Actively drives and promotes the Learn, Try, Buy and Enjoy experience</li><li>Leads and executes compliance with Loss Prevention policies and procedures</li></ul> Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels. Education Level: 2-Year Associates Degree Min Years of Experience: 3+ Skills and Qualifications: <ul><li>Has current or previous Operational Leadership experience in a Big Box / High Volume retail location </li><li>Has a passion for and experience in leading a stores' operational processes through routine, rigor, communications and organization to deliver operational excellence</li><li>Associate's degree or equivalent with at least 3+ years of retail experience in relevant traffic, and volume Retailer.</li><li>Strong business acumen with the ability to achieve sales and service goals</li><li>Capability to build strong partnerships and to work collaboratively to achieve goals</li><li>Proven leadership skills with the ability to develop and motivate employees</li><li>Ability to maintain a high level of enthusiasm, motivation and a positive attitude</li><li>Established time management and organization skills</li><li>Demonstrated interpersonal, written and verbal communication skills</li><li>Ability to work a flexible schedule including nights, weekends and holidays</li></ul>L.L.Bean is for everyone. We are committed to fostering a culture of diversity and creating safe, inclusive spaces where everyone feels welcome - here and in the outdoors.If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan. Because, when it comes to the outside—we’re all in. Visit llbeancareers.com to learn more.Being outside brings out the best in us, no matter where we come from or what we believe. At L.L.Bean, we value individual differences and encourage our co-workers to be themselves – because &nbsp;the uniqueness of each individual makes L.L.Bean better.

4 Procurement / Operations Jobs in Maine