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Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning facilities. HCC serves over 9,000 students annually, and provides a variety of recreational and cultural activities, from sports programs to music festivals, for students and community members alike. The college's strongest assets continue to be an innovative spirit, a sincere concern for students and a commitment to strive for even greater success. These are the values which have created a tradition of excellence spanning more than six decades, and which are enabling Holyoke Community College to meet today's challenges.The Staff Assistant is responsible for managing the administrative functions and services of the President's Office. Duties and responsibilities are varied, confidential in nature, and often times require independent judgment. Work involves knowledge of the College policies and procedures; communicating effectively within a timely manner with a wide variety of constituents; purchasing, budget support and record-keeping; calendar and travel management; and meeting and event coordination. Often the first to greet any individual visiting Holyoke Community College, this position is highly visible and therefore expected to have a passion for and commitment to the college’s mission, vision, and values.Calendar and Travel Management:<ul><li>Manage the President’s calendar and oversee all aspects of the President’s schedule; monitor internal and external meetings/appointments; schedule rooms, send invitations, track responses, coordinate teleconferences, arrange for catering services; confirm scheduled meetings/appointments; track necessary meeting materials.</li><li>Prioritize inquiries and requests in managing the President’s calendar, troubleshooting conflicts and following through on projects within deadlines.</li><li>Establish and execute all aspects of the President's professional travel itineraries and logistics; make travel arrangements, including hotel reservations, ground transportation, and airline reservations; ensure confirmations and security arrangements are completed.</li><li>Collaboratively manage and serve as a liaison between the President’s office and other relevant departments, as necessary to allow for maximum information flow and efficiency.</li></ul>Support for the Board of Trustees:<ul><li>Provide administrative support to the Board of Trustees by consistently preparing and formatting meeting materials for clarity and professionalism and compiling comprehensive board books for distribution using OnBoard software. Attend monthly Board of Trustees meetings and committee meetings – coordinating logistics, taking minutes, tracking attendance, and providing necessary follow-up.</li></ul>Office Reception and Professional Interaction:<ul><li>Serve as the main point of contact for the President’s Office, providing a welcoming atmosphere in the President’s suite, greeting visitors and callers warmly and professionally, in alignment with the college’s values, and helping to maintain a positive and professional office environment.</li><li>Identify, define, and assess action required by the President’s Office, in consultation with the Senior Executive Assistant to the President, but oftentimes independently.</li><li>Promote cooperative and supportive relationships with a broad range of groups and individuals, including: trustees, foundation board members, senior administration, faculty, staff, students, alumni, elected officials, donors, and visitors.</li><li>Order and inventory office supplies.</li></ul>Event Coordination:<ul><li>Coordinate with other campus departments, prepare guest lists, invitations, track responses, contact caterers, and reserve facilities for events.</li><li>Manage and execute preparations for campus events hosted by the President’s Office.</li><li>Follow up with department requests for president’s participation in College and outside events.</li></ul>General office responsibilities include, but are not limited to:<ul><li>Manage the budget and expenses of the President, initiating and facilitating requests for payment processing, expense reports, travel reimbursements, and credit card reconciliations; maintain pro-card records for the President and ensure that accounts are properly coded.</li><li>Manage incoming and outgoing mail and correspondence, redirect as appropriate, and handle sensitive and confidential correspondence.</li><li>Prepare and/or draft reports, correspondence, memoranda, agendas, presentations, minutes, and meeting notes in consultation with the Senior Executive Assistant to the President and ensure timely follow-up.</li><li>Maintain the President’s Office files, including both digital and physical records; ensure proper storage and retrieval of archival documents and records; and ensure confidentiality of all records, files, and information, using discretion in matters of a sensitive nature.</li><li>Conduct basic research to support office functions.</li><li>Prepare and execute letters and mail merges for President mailings, both print and electronic.</li><li>Participate in meetings and professional development activities, attend workshops and training sessions as required.</li><li>Perform other duties and special projects as assigned.</li></ul>REQUIRED:<ul><li>Associates degree;</li><li>Minimum of 4 years’ experience in supporting a chief executive or senior leader;</li><li>Superior Organizational Skills: Effectively organize and prioritize work to meet deadlines, managing multiple tasks in a dynamic environment;</li><li>Technical Proficiency: Work proficiently with Microsoft Suite, Google software, Zoom, and other platforms for document preparation, data management, and communication;</li><li>Confidentiality: Handle confidential and sensitive information with discretion, maintaining the confidentiality of files and information;</li><li>Communication Proficiency: Communicate clearly and effectively in writing and verbally, with excellent grammar, spelling, and business writing skills;</li><li>Interpersonal Skills: Demonstrate personal integrity and interact successfully with diverse groups, including trustees, faculty, staff, students, and other stakeholders;</li><li>Research and Analysis: Locate, gather, synthesize, and interpret information, integrating new knowledge from various sources;</li><li>Teamwork and Independence: Ability to work collaboratively in a team environment and independently without continuous supervision;</li><li>Professionalism: Project a professional and polished image in representing the College, demonstrating a positive attitude and strong work ethic;</li><li>Adaptability: Reliable in handling report materials and adapting to changes in a dynamic work environment;</li><li>Attention to Detail: Proofread, read, and write legibly, following written and oral instructions accurately;</li><li>Event Flexibility: Willingness to work some evenings and weekends as required for events and special projects.</li></ul>EQUIVALENCY STATEMENT: &nbsp;&nbsp;We welcome and encourage applicants who do not meet the qualifications as stated above, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references.&nbsp; PREFERRED: &nbsp;<ul><li>Bachelor’s degree;&nbsp;</li><li>Experience supporting high-level volunteers or board members;</li><li>Experience working in higher education;</li><li>Bilingual (Spanish).</li></ul>Full-time, Non-Unit Professional position Salary Range:&nbsp; $66,145.96 - $70,193.93/year; plus a comprehensive State benefits packageHours:&nbsp; 37.5 hrs./weekFunding Source: &nbsp;State- All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.&nbsp; &nbsp;- Pre-Employment Background check, including Criminal History will be conducted for all positions.Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

Holyoke Community College

Staff Assistant - President's Office

Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning facilities. HCC serves over 9,000 students annually, and provides a variety of recreational and cultural activities, from sports programs to music festivals, for students and community members alike. The college's strongest assets continue to be an innovative spirit, a sincere concern for students and a commitment to strive for even greater success. These are the values which have created a tradition of excellence spanning more than six decades, and which are enabling Holyoke Community College to meet today's challenges.Holyoke Community College invites applications for anticipated vacancies for the following areas:&nbsp;<ul><li>Acute/Subacute Care Medical Surgical Clinical/Simulation Laboratory Instructors&nbsp;</li></ul>The individual appointment to an adjunct nursing faculty position will provide quality learning experiences for Holyoke Community College Associate in Science in Nursing and Practical Nursing students on a semester to semester basis. Follows the policies and regulations of the governing institutions, Holyoke Community College, Massachusetts Board of Registration in Nursing, and the Accreditation Commission of Nursing Education standards for the ASN and PN programs.&nbsp;Under the direction of the Dean of Health, Education, Culinary Arts and Human Services and Director of Nursing, works collaboratively and collegially with department chairs, faculty and staff to provide instruction in nursing clinical practice, and simulation laboratory settings. Provides students with opportunities to acquire knowledge, develop clinical reasoning to make sound judgments, perform safe psychomotor skills, and demonstrate competency in the end-of-program student learning outcomes. The relationship of the adjunct faculty member to the students is one of educator, evaluator, and facilitator of student-centered learning and safe nursing practice. Fosters a culture of respect, understanding, and collaboration by promoting a learning environment of inclusion, belonging and caring.&nbsp;<ul><li>Participate in College-wide, Department of Nursing and Clinical Practice Learning Environment orientations, working closely with a department mentor in the clinical onboarding processes.&nbsp;</li><li>Performs instructional-related duties and responsibilities in a timely manner in accordance with the mission, policies, and procedures of the Holyoke Community College, Department of Nursing and Practice Learning Environment.&nbsp;</li><li>Meet and maintain faculty requirements upon hire and annually. To include, but not limited to, MA RN license in good standing; clearance of CORI/SORI check; drug screening; and fingerprinting; maintains health insurance; meets MA DPH Health requirements; completes a physical exam on hire; remains fit-for-duty; demonstrates evidence of professional development/scholarship, CPR certification; recommendation to carry liability insurance.&nbsp;</li><li>Maintain clinical expertise in the area of specialization and nursing education in evidence-based practices through ongoing professional development and fieldwork.&nbsp;</li><li>Participate as a team member to distribute and review the course syllabus,sim lab manual and/or clinical guidelines. The adjunct nursing faculty shall forward course materials to the DON no later than the end of the first (1st ) week of classes in each semester.&nbsp;</li><li>Be prompt and accurate in the recording and reporting of student data including course attendance, assessment of student performance in the clinical/sim lab evaluation tool, and reporting of plans for success, warnings or grades.&nbsp;</li><li>Facilitate active learning methods and instructional strategies for students designed to assist the learner in meeting the student learning outcomes of the course while promoting critical thinking and sound clinical judgment initiatives.&nbsp;</li><li>Assign, supervise, and plan practice experiences, and evaluation of up to ten (10) students in clinical/sim lab learning environments based on student learning outcomes.&nbsp;</li><li>Work effectively as a team member with the overall department and clinical practice environment, demonstrating positive interpersonal relations, communication, collaboration with the administration, other faculty and healthcare members to meet department and student needs.&nbsp;</li><li>Complete a clinical practice collaborative review at the beginning and end of each semester.&nbsp;</li><li>Instruct in various learning environments such as face to face on campus, in community practice areas, and simulation, remote briefing/debriefing and evaluations and virtual learning environments.&nbsp;</li><li>Model professional behaviors for student learners including and enhance nursing student success.&nbsp;</li><li>Promote working relationships with practice learning environments to enhance student learning experiences.&nbsp;</li><li>Assure students a safe learning environment and provide safe nursing care for all individuals or groups of individuals.&nbsp;</li><li>Follow created simulation laboratory learning experiences, to include high quality simulation, for student demonstration and evaluation of competent nursing skills based on student learning outcomes.&nbsp;</li><li>Be available to promote student success, incorporate retention strategies, and assist a group of diverse students in achieving learning goals.&nbsp;</li><li>Attend all scheduled clinical teaching experiences and/or simulation laboratory sessions and assigned curriculum meetings. Adjunct faculty follow the MCCC DCE contract.&nbsp;</li><li>If it is necessary for the adjunct faculty member to miss a clinical/simulation/lab, the proper procedure is to notify the Department Secretary, Course Coordinator, and the assigned practice learning environment or the supervisor's designee.&nbsp;</li><li>Participate in the systemic evaluation of the program through data collection and analysis for informed decision making.&nbsp;</li><li>Maintain confidentiality in college and student matters.&nbsp;</li><li>Follow the current HCC College Catalog; HCC Student Handbook, Nursing Student Handbook, and Practice Learning Environment policies and procedures.&nbsp;</li><li>Other duties as assigned and needed for program and student learning.</li></ul>REQUIRED:&nbsp; <ul><li>BORN 244 CMR 6.00 Hold a current unencumbered Massachusetts Registered Nurse license;&nbsp;</li><li>Possess a Master's degree in Nursing or a related graduated degree; or a Minimum of a Bachelor's Degree in Nursing with the following: &nbsp;Minimum of five years full-time Registered Nurse experience within the last eight years (and) one of the following: i: Be matriculated in a graduate nursing program within one year of appointment with an expected &nbsp;graduation date within five years of the date of matriculation; orii: Obtain a current Nurse Education certification by a Board recognized certifying organization within &nbsp; three years of appointment;</li><li>Ongoing demonstration of evidence of clinical competence in the area of clinical instruction;&nbsp;</li><li>Acute-care medical surgical nursing experience;&nbsp;</li><li>Ability to demonstrate teaching skills in the clinical and/or simulation lab area including the use of interactive and varied pedagogical strategies;&nbsp;</li><li>Confident and comfortable with technology-based instruction including online course work;&nbsp;</li><li>Commitment to support underrepresented students in nursing;&nbsp;</li><li>Ability to work effectively with diverse faculty, staff and students.</li></ul>Adjunct Faculty, MCCC Unit Position Compensation:&nbsp; DCE Continuing Education scale salary; no benefits NOTE: Copy of official transcript must be sent with the application with degree obtained.- All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.&nbsp; &nbsp;- Pre-Employment Background check, including Criminal History will be conducted for all positions.Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

2 Faculty / Staff Jobs in Holyoke, MA, USA