Hispanic Diversity
Private Family Office Administrative Coordinator

Private Family Office Administrative Coordinator

locationPittsburgh, PA 15222, USA
PublishedPublished: 2/28/2024
Full Time

As a trusted advisor in the professional services industry,you know what matters most to clients: Big thinking with a personal focus. Youalso know what matters most to your own success, including: career growth,work-life flexibility, leadership that cares about your ability to succeed, theopportunity to give and receive one-on-one coaching and mentoring, as well aslearning opportunities that inspire professional development. Experience themall at Schneider Downs, where we’ve been providing accounting, tax, consulting,and wealth management services through our team of innovative thought leadersfor over 65 years. Start building a career with people motivated to help yousucceed—and enjoy more of what counts.

As a Private Family Office Administrative Coordinator, you will be part of a learning culture that values quality and integrity, where you will work on a variety of client matters as part of a Schneider Downs team of professionals.

In this role, you will be responsible for collaborating with and supporting the Private Family Office (PFO) team to ensure that clients’ and their families’ needs are met. You will also contribute to the client/relationship management reporting, various related projects, and initiatives both internally and client focused. This position requires strong multi-tasking skills to allow for the efficient and timely handling of client and PFO team member requests in addition to the day-to-day operations including but not limited to client communications, filing, scheduling, etc. The ideal candidate will have a high degree of professionalism, business acumen, discretion, dedication and interpersonal skills to interact with high-net-worth individuals while being a resolute team member.

Learn more about our Private Family Office here: https://vimeo.com/696681861

Schneider Downs has embraced the hybrid work model, so this role will have flexibility working from home, as well as in the office. 


  • Support PFO team and assist in developing and preserving trusting client relationships
  • Handle confidential client information and document management
  • Manage calendars, independently schedule appointments and coordinate with client schedules
  • Support in the design and production of meeting materials, presentations, correspondence and other client deliverables
  • Assist PFO team with prompt resolution to clients’ requests and inquiries
  • Collaborate with members of the team to achieve the goals and objectives of the clients and the PFO team
  • Arrange travel plans and itineraries, compile documents for travel-related meetings, prepare and track expense reports
  • Analyze procedures/processes for improvement where needed


  • Bachelors’ degree OR High School Diploma/GED and four years of relevant experience is required
  • Previous experience supporting executive-level individuals in a corporate environment is required
  • Previous professional services firm experience is strongly preferred, but not required
  • Extreme mindfulness, attention to detail, and strong organizational skills
  • Excellent client facing, interpersonal, and client service delivery capabilities
  • Strong verbal and written communication skills
  • Ability to work independently and effectively in a dynamic, fast-pace, high intensity work environment
  • Effectively manage multiple tasks with frequent interruptions
  • Heightened critical thinking skills and innate curiosity to learn
  • Self-motivated and meticulous with ability to prioritize and organize workflow
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook)

At Schneider Downs, our culture is our identity. And it’sour culture of care that makes us unique. Even as we grow, we work hard toretain this culture to continuously promote a positive, supportive workenvironment through our core values: Care, Integrity, Flexibility, Respect, andDrive.

- Competitive compensation
- Insurance, including health, dental, and vision,that begin on day one
- 20+ days of paid time off and 13 paid holidays
- Flex Fridays and office closures for summer andwinter breaks
- Parental leave, family care leave, and volunteertime
- 401(k) plans and profit sharing
- CPA exam bonus, education assistance program, andpet insurance

For over 65 years, Schneider Downs has provided audit, tax,consulting, and wealth management services through our team of innovativethought leaders committed to our approach of providing Big Thinking with aPersonal Focus. Our client roster includes a diverse blend of well-establishednational and regional businesses both publicly and privately owned – as well asnot-for-profits and exciting start-ups. Regardless of industry or corporateprofile, our clients receive the highest level of responsiveness, pro-activity,and personal attention to their individual needs. We call that commitment theSD Standard and it’s what makes us different.

Schneider Downs is an Equal Opportunity Employer. Allqualified applicants will receive consideration for employment without regardto race, color, religion, sex, sexual orientation, gender identity, nationalorigin, disability, veteran status, and other protected characteristics. Webelieve a culture of care that celebrates diversity, equity, and inclusioncontributes to a better company, better client services, and a better world.

SchneiderDowns does not accept unsolicited referrals for vacancies, and any unsolicitedreferral will become the property of Schneider Downs. Upon hire, no fee will beowed to the agency, person, or entity.